Reasons Why an Incident Reporting System Is Indispensable

Observations and incidents are in many types, these include, safety accident and incidents, environmental observations, near misses, IT security incidents, flaws and claims in or outside the work environment. We often notice when something is out of order, and thus try our possible best to put things together so as to get it repaired or fixed. This is called “A corrective action process”. So why can’t we just charge everyone within an organization with the responsibility of fixing the faults and issues detected by them and perhaps pay recognition and reward for it?

1st incident reporting is a good place to start if you intend reporting an incident. However, for an insight as to why an incident reporting system is relevant, the following are reasons why incident reporting should not be ignored, irrespective of the size f your organization (either a global player or a small size company).

  • More observations and incidents bring about more data to analyze.

Quantitative analysis does not only result from the number of incidents but by the frequency at which they occur. Incidents can sometimes start and develop from just a typical situation to something more complicated, so they rarely provide important information about future incident occurrence possibility by themselves. In other words, the more incidents occur (that is the higher the frequency of incidents) they better insight they provide on system failure, human errors, regulatory weakness, site comparisons etc.

  • Minor observations and incidents assist in understanding why serious incidents don’t often occur.

Major incident report helps in identifying those things that prevent a minor incident from developing into a more serious and advanced issue. This might however refer to avoidance of most environmental related disasters like, the Talvivaara incident, or the struggle between life and death by an employee. Looking at it from a smaller scale, we are looking at incidents that bring about issues like discomforts, occupational diseases or waste.

The insights collected are very relevant. They assist security, safety, quality, facility and environmental managers in understanding where an additional support is needed so as to make sure that no serious incident occurs.

  • Incidents helps in keeping us aware.

Incidents and observation provide a reminder of upcoming hazards. By reporting such incidents, you create a way of monitoring important issues and their major or root causes as they reoccur. Getting these root causes and problems properly documented increases the possibility of noticing reoccurring failures and as such correcting them before they develop to a major problem.

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